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Executive Assistant to the General Manager

Type Full time
Company Avila Beach Hotel

Description & Requirements

The Avila Beach Hotel is characterized by its excellent service in a stylish and contemporary setting. We are currently looking for an Executive Assistant to the General Manager. The ideal candidate is highly self-motivated, professional, and capable of managing the Executive Office workload and prioritizing tasks in a fast-paced environment. You will need to act proactively and without guidance while understanding the expectations of our guests, business needs and characteristics of our Management Team and the Head of Department Team.

MANAGEMENT ASSISTANT (JACK-OF-ALL-TRADES)
• Dealing with incoming e-mail, mail, and often corresponding on behalf of the General Manager; prepare & edit correspondence, communications, presentations and other documents
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Keeping files, documents, reference materials, information well organized
• Arrange and coordinate meetings and events for the General Manager and Management Team
• Record, transcribe, create & distribute agenda, minutes incl. decision and action lists
• Coordinate project-based work and do research if necessary
• Keep and oversee the daily activities for the General Manager and provide checklists and reminders

REQUIREMENTS
• Previous experience as a PA / EA minimum of 3 years in a management environment
• Extensive computer skills (Word, Excel, PowerPoint & Outlook)
• Organizing skills, project planning and a high attention to detail
• Person of integrity and able to handle confidential information
• Adequate knowledge of personalized services principles and processes
• Proficiency in English and Dutch, multilingualism will be considered an asset
• Excellent problem resolution skills along with outstanding communication and active listening skills

Please send your application and resume, plus photo to Avila’s HR Department.

Contact

Interested? You can contact the company by data below.
T:+599 9 461 4377 ext. 710 & ext. 705

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